West Africa Network for Peacebuilding (WANEP) openings

Note

• Due to the urgency of the recruitment, applications will be reviewed on a rolling basis.
• Qualified female candidates are strongly encouraged to apply.

Job Title: Administrative Assistant / Front Desk Officer

Location: Nigeria
Employment Type: Full-time with 1 year contract, renewable subject to availability of funding.

General Position Summary

• The Administrative Assistant / Front Desk Officer is responsible for providing comprehensive administrative and front desk support to ensure the smooth operation of the office. This role involves interacting with clients, partners, and team members, managing office resources, and assisting with routine administrative tasks.
• The Administrative Assistant / Front Desk Officer works/reports directly to the Admin/Operations department while ensuring the smooth running of all administrative aspects of program implementation.
• Additionally, the officer works/monitors closely with security personnel and janitors to maintain office safety and cleanliness.

Essential Job Responsibilities
Administrative Support:

• Perform general office duties such as data entry, document preparation, and file management.
• Assist in scheduling appointments, and meetings, and coordinating travel arrangements.
• Maintain office supplies inventory and order items as needed to ensure efficient operations.
• Prepare and distribute correspondence, memos, and reports as directed.
• Assist in maintaining accurate records and filing systems in compliance with organizational policies.
• Support the preparation of presentations and materials for meetings.

Front Desk Management:

• Serve as the first point of contact for visitors and callers, providing a professional and welcoming presence.
• Answer, screen, and forward incoming calls while providing basic information as needed.
• Ensure the front desk is organized and equipped with the necessary supplies to operate efficiently.
• Handle incoming and outgoing mail and deliveries, ensuring proper documentation and timely distribution.
• Maintain visitor logs and ensure compliance with security protocols.

Client and Partner Interaction:

• Assist in coordinating meetings and events, including booking venues and preparing relevant documentation.
• Support in liaising with partners and stakeholders to coordinate appointments and respond to inquiries.
• Facilitate clear and professional communication between team members, partners, and clients.

Operational Coordination:

• Collaborate with procurement and logistics teams to support administrative needs related to program operations.
• Ensure that office operations align with budgetary and quality standards set by the organization.
• Participate in team meetings, taking minutes and ensuring timely follow-up on action points.
• Assist with organizing workshops, training sessions, and community engagement activities as required.
• Work/monitor closely with security personnel and janitors to ensure office safety and cleanliness.

Accountability:

• Reports Directly To: Admin/Operations Department.

Security:

• Ensure compliance with security procedures and policies as determined by WANEP-Nigeria.
• Coordinate with WANEP Security/Safety Officer and State Manager on any threats to WANEP staff and activities; follow up on incidents/security threats in areas of operation.

Diversity, Equity & Inclusion:

• Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges.
• We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable, and inclusive than we are today.

Equal Employment Opportunity:

• As an equal-opportunity employer does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact.
• We do not tolerate discrimination based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status, or any other protected group in the locations where we work.

Safeguarding & Ethics:

• WANEP-Nigeria is committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC.
• As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to the Code of Conduct Policies, and values at all times.

Qualifications and Experience

• Candidates must possess an HND / B.sc degree in related fields
• 2 – 5 years of experience working in the non-profit sector preferably in conflict management/peacebuilding and community development
• Proven experience as an administrative assistant, office assistant, or in a similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment.
• Ability to work independently and as part of a team.
• Professional demeanor and customer service-oriented mindset.
• Commitment to maintaining confidentiality and integrity.

Application Closing Date
30th November, 2024.

How to Apply
Interested and qualified candidates should send their Resume and Cover Letter in one document indicating the job title, and addressing the position requirements and location to: [email protected] using the Job Title as the subject of the mail.

Note

• Any application submitted that does not follow the above instructions will be automatically discarded.
• Due to the urgency of the recruitment, applications will be reviewed on a rolling basis.
• Qualified female candidates are strongly encouraged to apply.

Job Title: Communication Officer

Location: Nigeria
Employment Type: Full-Time position with 1 year contract, renewable subject to availability of funding

General Position Summary

• The Communication Officer will support the development and implementation of an effective communication strategy for WANEP-Nigeria aimed at promoting the organization’s work in peacebuilding and conflict prevention. This role will involve the development of timely, well-crafted content, including articles, success stories, fact sheets, and other relevant materials. The Communication Officer will work closely with program teams, partners, and stakeholders to capture, document, and share impactful insights that align with WANEP’s mission and strategic objectives.

Essential Job Responsibilities
Country Communication Strategy Support:

• Assist in the development and execution of a comprehensive communication strategy that aligns with WANEP-Nigeria’s goals and supports donor requirements.
• Document and implement activities in accordance with WANEP’s standards, ensuring consistency and quality.
• Contribute to team-building efforts and provide cross-functional communication support to enhance internal learning.
• Develop and coordinate new communication initiatives, such as internal knowledge-sharing sessions, and facilitate their implementation.

Communication and Capacity Building:

• Ensure compliance with communication and visibility guidelines set by donors and WANEP’s protocols.
• Support field teams in gathering and curating compelling stories, photographs, and content that highlight program successes and staff experiences.
• Create and disseminate project materials to key stakeholders in a structured and impactful manner.
• Maintain a contact database for key communication stakeholders, supporting effective information sharing.
• Foster partnerships with communication professionals across local and international NGOs to enhance the sharing of best practices and resources.
• Identify and address communication training needs among team members and lead targeted capacity-building initiatives.
• Facilitate cross-learning and knowledge-sharing sessions, such as lunch-and-learn events, to enhance internal communication.
• Provide administrative support for communication-related meetings and working groups, ensuring productive outcomes.

Content Development and Dissemination:

• Monitor internal communications and updates to gather content for a monthly WANEP-Nigeria newsletter.
• Maintain a digital resource library, ensuring easy access to fact sheets, success stories, lessons learned, communiqués, and other materials.
• Draft and publish content for WANEP’s internal and external platforms, including websites and social media pages, to promote the organization’s work and initiatives.
• Support the development and rollout of the WANEP-Nigeria website and keep it regularly updated with relevant content.

Event Coordination and Support:

• Lead the planning and coordination of communication aspects for workshops, training, and other events.
• Actively contribute to the facilitation of communications training sessions for WANEP staff and partners.
• Participate in meetings, workshops, and discussions to enhance WANEP’s communication practices and align with organizational goals.

Organizational Learning:

• Dedicate 5% of work time to learning activities that improve personal skills and contribute to WANEP’s organizational learning culture.

Accountability to Beneficiaries:

• Ensure that all communication practices are inclusive and reflective of the needs and voices of the communities WANEP-Nigeria serves.

Accountability:

• Reports Directly To: Deputy Chief of Party (DCoP, PARTNER program)
• Works Directly With: WANEP’s Programs Staff, and consortium partners.

Security:

• Ensure compliance with security procedures and policies as determined by WANEP-Nigeria.
• Coordinate with WANEP Security/Safety Officer and State Manager on any threats to WANEP staff and activities; follow up on incidents/security threats in areas of operation.

Diversity, Equity & Inclusion:

• Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable, and inclusive than we are today.

Equal Employment Opportunity:

• As an equal-opportunity employer does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact. We do not tolerate discrimination based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status, or any other protected group in the locations where we work.

Safeguarding & Ethics:

• WANEP-Nigeria is committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC.
• As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to the Code of Conduct Policies, and values at all times.

Qualifications and Experience

• Bachelor’s Degree in Communications, Journalism, Public Relations, or a related field.
• A minimum of 3-5 years of relevant experience in communications, public relations, or a related role.
• Strong written and verbal communication skills.
• Proficiency in design and publishing software.
• Demonstrated experience in developing and implementing communication strategies.
• Ability to build and maintain relationships with media outlets and other stakeholders.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Experience in peacebuilding, conflict resolution, or related fields is an advantage.

Application Closing Date
30th November, 2024.

How to Apply
Interested and qualified candidates should send their Resume and Cover Letter in one document indicating the job title, and addressing the position requirements, location, and Reference number to: [email protected] using the position as the subject of the email.

Note

• All applicants for the Communication Officer position are required to include a link to their portfolio showcasing past work, such as graphic designs, written content, or other relevant materials, as part of their application.”
• Application submitted that does not follow the above instructions will be automatically discarded.
• Due to the urgency of the recruitment, applications will be reviewed on a rolling basis.
• Qualified female candidates are strongly encouraged to apply.

Job Title: Field Officer

Locations: Nigeria
Employment Type: Full-time

General Position Summary

• The EWER Program Officer provide support all other activities related to strengthening the PARTNER Early Warning and Early Response system in Nigeria and ensure smooth, timely, and compliant implementation across the PARTNER program implementation states.
• The EWER Program Officer will frequently liaise with WANEP’s EWER Technical Advisors and other implementing partners, establishing standards in support of strategic interventions and developing and planning the PARTNER program’s Early Warning and Early Response systems. S/he will be required to establish and manage relationships with other stakeholders.
• S/he will work closely with all program and operations staff (including finance and operations) to ensure that activities are implemented according to schedule, budget, and required quality.

Essential Job Responsibilities
Strategy & Vision:

• Support technical aspects of the peacebuilding and EWER system strengthening in Nigeria by assisting with the development of activities/agendas/curricula as appropriate.
• Facilitate and co-facilitate community meetings, events, and training as required.
• Ensure implementation of activities is on time, target, and budget.
• Liaise with PARTNER implementing partner organizations and potential resource persons as needed.
• Promote the consolidation of national integrated multi-threat Early Warning and Early Response systems strengthening in Nigeria.
• Integrate community approaches, protection mainstreaming, gender sensitivity, and capacity building into all activities as appropriate.
• Ensure effective community engagement to create an enabling environment and ownership.
• Submit weekly program updates including success stories to the supervisor.
• Update the Program Issue Log, Risk Register & Incident Tracker as appropriate.
• Ensure the program filing system is in place, adheres to internal and donor regulations and filing is regularly maintained.
• Support the standardization of alerts for different threats and harmonization of key messages.
• Support the expansion of community-based EWER system including consideration of gender and vulnerable groups.
• Ensure that program implementation is responsive to community needs, meets targets, and is carried out in line with best practices.
• Establish and maintain effective program reporting monitoring and evaluation systems (to track, analyze, and report on results) for both internal and external use.