Jobs/Vacancies
Vacancies at TechnoServe Nigeria Limited
TechnoServe works with enterprising people in the developing world to build competitive farms, businesses, and industries. We are a non-profit organization that develops business solutions to poverty by linking people to information, capital, and markets. Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest places can generate income, jobs, and wealth for their families and communities. With more than four decades of proven results, we believe in the power of private enterprise to transform lives.
We are recruiting to fill the position below:
Job Title: Operations Administrator
Requisition Number: OPERA004696
Location: Nigeria
Supervisory Responsibilities: No direct supervision
Job Category: Operations
Job Summary
- TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for TechnoServe Nigeria’s country office. The role is a critical function of the country office and ensures smooth office operations at all times.
Program / Practice / Department Overview
- The Operations Administrator will be part of the Operations department to support activities across TechnoServe Nigeria.
Primary Functions & Responsibilities
Procurement:
- Support the Operations and Procurement Specialist with the daily requests and , facilitate shared office and program procurement process for various projects and follow set procurement policy and procedures.
Asset Inventory:
- Management of office supplies inventory.
- Maintain office inventory and regularly update inventory records.
Travel and Logistics:
- Assist international and domestic travel requests for all staff.
- As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
- Coordinates paperwork and physical maintenance of fleet and logistics management.
Office Management:
- Inspect and track usage of office consumables and its facilities including utilities such diesel, generator maintenance, electricity and other health and safety regulators.
- Drafting of reports relating to the Abuja office.
- Receive invoices with all related supporting documents, Upload invoices to the shared drive daily and check them against the provided checklist forwarded to finance for processing.
- Collection of fuel purchase invoices at the Abuja office and transmission to the finance department.
- Assist the Operations lead and in-country Information Technology Specialist in coordinating monthly all-staff meetings and other administrative meeting requirements.
- Draft correspondence, including reports, processes, and other administrative documents.
- Assumes responsibility for document filing and applies initiative in developing office administrative procedures.
Basic Qualifications
These are the requirements that any qualified candidate must meet. Typically includes:
- Bachelor’s Degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related
- Procurement certification or prior experience is an added advantage.
Preferred Qualification:
- Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.
- Travel: Ability to travel on occasion.
- Language Requirement: Fluency in English both in writing and speaking.
Knowledge, Skills and Abilities:
- Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously
- Strong interpersonal, organizational, and communication skills
- Experience with relevant software packages useful for preparing relevant work documents.
- High Professional work ethic and integrity.
- Ability to reason objectively, clear strong and strategic communication skills.
- Good interpersonal and public relations skills.
- Strong operational, analytical and management skills.
- Ability to multitask competing priorities with minimal supervision.
- Ability to work both as a team lead and a team member.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Operations Specialist (Central)
Requisition number: OPERA004753
Location: Nigeria
Employment Type: Full Time
Job category: Operations
Reports Directly to: Operations Manager
Job Summary
- TechnoServe seeks a highly organized, detail-oriented professional to assist TechnoServe Nigeria’s country office with Procurement administrative functions which includes sourcing key suppliers and negotiating contracts with vendors within the confines of organizational policy.
- The position under the supervision of the Operations Manager is a critical function of locating key suppliers, negotiating the company’s purchasing agreements and making sure their materials and products meet the company’s specifications.
- Additionally, this role being a member of the Operations department, will support office maintenance responsibilities while ensuring smooth office operations across TNS Nigeria.
Primary Functions & Responsibilities
Procurement:
- Facilitates procurement processes for projects as assigned and following set procurement policy and procedures. Initiates and facilitates shared office and programme procurements.
- Coordinate vendor acquisition, vendor database management and the creation of vendor card in line with the policy.
- Prepare request for quotes/proposals and negotiate purchase terms and conditions.
- Prepare and issue purchase orders and agreements.
- Monitor supplier performance and resolve issues and concerns.
- Support the Operations Manager to work with and guide staff members on procurement processes and purchases.
- Work with the Operations Manager to Inspect and evaluate the quality of purchased items and resolve shortcomings.
- With the Operations Manager, analyze industry and demand trends while supporting senior management with the development and implementation of sourcing strategies.
- Work with the operations manager to stir managers of the organization towards adherence to policies and procedures so as to achieve supply goals in a timely manner.
- Support the Operations Manager in providing innovative approaches for conducting frequent procurement policy and procedure training and updates to the country staff as required.
Asset and Inventory Management:
- Ensure management of asset register of the Nigerian office, and regular update of the asset register to ensure compliance with donor rules and insurance coverage.
- Supervise the Management of office supplies and inventory ensuring regular update and physical count.
- Track and ensure the renewal of project vehicles documents including annual comprehensive insurance.
Security and Safety:
- Assist the Operations Manager with Country Safety and Security Focal points in coordinating the country safety and security tasks.
- Support the preparation and drafting of any operations-related official correspondence.
Travel:
- Guide the operations administrator in facilitating an agreed set of international and domestic travel requests for employees.
- Monitor and report through the Operations Manager vehicle routes and speed limit application.
General Operations-Second Level Supervision:
- Provide supervision to junior-level operations team support staff such as drivers, cleaner, operations assistant to inform management decisions through the operations lead. Guide them to regularly comply with operational standards.
- Guide the Operations Administrator to coordinate staff meetings, prepare and disseminate meeting agendas and briefing notes.
- Supervise document filing and develop improved office administrative procedures.
- Draft correspondence including reports, processes and other administrative documents.
- Oversee the daily purchases and supervise the management of office petty cash.
Basic Qualifications
- Bachelor’s Degree in Business administration, Supply chain and Logistics management or other relevant social sciences-related fields.
- Possession of a procurement certification is an added advantage.
- At least 3 years of work experience in office administration, logistics and procurement, organizing travels and other operational support responsibilities preferably with an international NGO. Alternatively, a master’s degree with at least 1 years’ of experience.
Preferred Qualification:
- Experience with a non-profit INGO organization is an added advantage in handling procurement responsibilities.
Knowledge, Skills and Abilities:
- High professional work ethic and integrity.
- Ability to reason objectively, clear strong and strategic communication skills.
- Good interpersonal and public relations skills.
- Strong operational, analytical and supervision skills.
- Ability to meet demands of competing priorities with minimal supervision.
- Ability to work both as a team lead and a team member.
- Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously.
- Strong interpersonal, organizational, and communication skills.
- Experience with relevant software packages, including Microsoft Office Suite and Google Workspace.
Required Languages:
- Proficiency in written and spoken English
Travel:
- Ability to travel on occasion
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Operations Intern
Requisition Number: OPERA004728
Location: Nigeria
Reports to: Operations Manager
Job Category: Intern
Department: Operations
Job Summary
- The Operations Intern is in charge of the day-to-day activities associated with running the central office in Abuja.
- Their duties include acting as a focal point for all departments, and handling administrative tasks while developing and enforcing office protocols.
Responsibilities
This will be a learning experience occurring through the following responsibilities:
Administrative Support:
- Welcoming visitors and answering telephone calls.
- Entering and printing documents.
- Recording of external documents after verification and transmission to the appropriate recipient
- Support Logistics during training workshops for field activities.
- Support the overall management of office facilities
- Support the maintenance of the file for the tracking of fuel
- Recording of outgoing and incoming mail.
- Request for purchase and repairs of the needs of the Abuja office.
- Ensure the proper deposit and documentation of office keys.
- Provide petty cash vouchers and payment of petty cash expenses.
- Ensure maintenance of petty cash register.
- Submit monthly petty cash fund reconciliation with all related documents.
Vehicle and Generator Reports:
- Entering data from each vehicle’s logbook into the vehicle tracking file.
- Entry of all expenses relating to project vehicles.
- Monthly check of average fuel consumption per hundred
- Verification of log book reports and other vehicle-related paperwork.
- Supervision of office maintenance, gardening, and security service.
- Daily monitoring of the cleanliness of the premises and recommendations as needed.
- Provide all the necessary items for the coffee break of the TNS staff during meetings and events.
- Monitoring the actual presence and work well done by maintenance and security agents.
- Ensure proper documentation of all movable and immovable property of the central office.
- Support other evolving needs within the demands of the office on the role.
Basic Qualifications
- At least an HND in Business Administration, Project Management, Business Administration or a related social science field with experience in administrative management.
- Alternatively, 2 years experience.
Preferred Qualifications:
- Experience with donor-funded projects and administrative processes in Operations.
Knowledge, skills and abilities:
- Ability to uphold confidentiality.
- Sense of physical welcome and dynamism; responsiveness.
- Ability to work in a team, communicate, and collaborate with various trades and a multicultural environment.
- Good knowledge and use of Computers and the internet including Excel and Microsoft Word.
- Mastering the procedures of international or bilateral donors.
- Excellent communication (oral and written) and interpersonal skills.
- Organizational skills and attention to detail in problem-solving.
- Ability to work independently and effectively in a dynamic, high-pressure environment.
Required Language:
- Fluency in written and spoken English.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online
